Functional Capacity Assessments (Adults and Children)
Functional Capacity Assessments (FCA) – $969.95
Australia-wide Telehealth for Adults and Children | starting from $969.95
Compassionate, evidence-based, and accessible Functional Capacity Assessments.
At Seeds Occupational Therapy, we believe every person deserves a high-quality FCA that clearly shows their strengths, daily challenges, and support needs. We keep pricing fair and transparent—most assessments are $969.95 total, with no hidden extras—so expert occupational therapy is accessible across Australia.
Why choose Seeds OT for your FCA
In-depth, person-centred assessments
Our reports are not generic templates. They reflect your real life, in your own words, backed by evidence. We use internationally recognised tools such as, but not limited to, the WHODAS 2.0, COPM, PEG, PHQ-9, GAD-7, Katz ADL, and Lawton iADL, alongside detailed interviews, document review, and functional observations. This gives NDIS decision-makers a complete and persuasive picture of your daily functioning.
Experienced clinicians who understand complexity
Every FCA is completed by our founder and Principal Occupational Therapist, Nisha Bal, with 15+ years’ experience across neurodivergence, mental health, chronic illness and physical disability. Nisha translates complex health stories into clear, planner-ready language that aligns with the NDIS Act (sections 24 and 34).
Telehealth that works for you
Assessments are delivered by telehealth, removing barriers like travel, mobility, or health risks. You can complete your FCA safely from home—whether you live in a city, regional town, or remote community.
Transparent pricing
$969.95 total — covers intake, interview, tailored questionnaires, document review, and the final FCA report
$193.99 per hour — aligned with the NDIS Price Guide
Fully claimable under self-managed and plan-managed NDIS plans
No referral required
We keep our fees socially ethical and focused on access, while still providing in-depth, clinically rigorous reports.
What you can expect
Intake questionnaire
A simple, step-by-step online form to capture your background, goals, and everyday supports.Tailored FCA tools
We select the right standardised measures for your situation (such as, but not limited to, WHODAS 2.0 and COPM), so your report speaks the same “language” as planners.Telehealth interview
An in-depth, supportive conversation where we confirm details, hear your story in your own words, and (where relevant) observe real-life tasks by video.Report writing
We integrate your voice, clinical measures, and supporting documents into a clear, planner-friendly FCA with practical recommendations.Recommendations
Specific and measurable supports, therapies, and assistive technology linked to your goals, with outcome measures to track progress.
Who this service is for
Adults and children applying to the NDIS, preparing for plan reviews, or needing clearer evidence about day-to-day functioning
People with complex or interacting conditions (physical, psychosocial, neurodevelopmental, or chronic illness)
Families and carers who need a practical plan that supports safe, reliable daily routines and community participation
What is included
Comprehensive clinical interview via telehealth
Review of your key documents (such as GP letters, specialist/therapy reports, medication lists, school or work information where relevant)
Standardised measures such as, but not limited to, WHODAS 2.0 and COPM
Clear mapping to NDIS criteria (s.24 “substantially reduced capacity” and s.34 “reasonable and necessary”)
Practical recommendations for Core supports, Capacity Building therapies, and Assistive Technology
Outcome tracking plan so progress can be shown over time
How we measure outcomes
Your report includes baseline measures and a simple dashboard so you can show progress. Where suitable, we use tools such as, but not limited to, WHODAS 2.0, COPM, PEG, PHQ-9, GAD-7, Katz ADL and Lawton iADL. We re-use the same tools at review so changes are easy to see and explain.
What to prepare
Recent medical letters (GP and specialists) and medication lists
Therapy notes or goal plans (OT, physio, psych, EP, lymphoedema, etc.)
School or workplace information (for children or people planning return to work/study)
Any incident logs, risk plans, or care plans if you have them
If you do not have these yet, that is okay—we will work with what you have and advise what would help.
Important note about our $969.95 package
Our $969.95 package is designed for participants who can complete our pre-interview online questionnaires. This keeps costs down without compromising quality.
If you are not able to complete the online forms, that is absolutely fine—we will adapt the process (for example, a longer interview or alternative format). The overall cost may change depending on the time required, and we will discuss this with you beforehand.
Children and tailoring the approach
For children and young people, we adapt interviews and tool selection to suit age and developmental stage. We also work closely with parents, carers, and schools to understand daily function across home, school, and community settings.
After your FCA
You receive a clear, planner-friendly report with practical next steps. If something changes or you need clarification for your planning meeting, we can provide a concise summary letter or speak with your support coordinator with your consent.
Our values
Ethical and accessible: fair pricing to reduce barriers to care
Trauma-informed and person-centred: you set the goals; we match supports to your life
Plain language: clear explanations, not jargon
Consent and privacy: we only share information with your permission, and we handle your data securely
Frequently Asked Questions
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No referral is needed. You can contact us directly to book your Functional Capacity Assessment (FCA), designed to support your NDIS journey efficiently and effectively.
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Yes – if you’re already approved for NDIS (self-managed or plan-managed), you can claim our assessments. Our services meet NDIS standards and are fully aligned with the NDIS price guide. You may also be able to use other funding bodies depending on your supports.
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Yes, all assessments are completed by highly experienced, registered occupational therapists who understand the importance of assessing functional ability over diagnosis — a key principle emphasised by the NDIS.
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All Functional Capacity Assessments (FCA) are billed at the standard NDIS OT hourly rate ($193.99/hr).
A streamlined FCA is usually completed in around 5 hours when intake forms and background documents are prepared by the participant or their supports.
Where additional assistance is required, the assessment can take significantly longer. Please contact us to discuss your individual situation and estimated hours.
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Seeds Occupational Therapy is an independent, therapist-led practice with no corporate ownership or franchise structure. This allows us to focus on clinical integrity and equitable access, rather than profit margins.
Our team brings extensive clinical experience supporting neurodivergent clients and individuals with complex needs. We use validated assessment tools like the WHODAS 2.0 to deliver thorough, personalised Functional Capacity Assessments aligned with NDIS requirements.
We streamline our processes and offer telehealth delivery to reduce overheads
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Our telehealth assessments use secure video or phone calls, enabling you to participate comfortably from home or wherever you live in Australia. Telehealth removes barriers like travel time and anxiety, allowing us to observe real-life functioning in your natural environment.
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Comprehensive interviews with you and/or your carers or support people to capture your unique strengths and challenges
Use of standardised and internationally recognised tools, such as WHODAS 2.0, that focus on what you can do rather than just your diagnosis
Review of any relevant documents you provide, like medical or therapy reports
A detailed, NDIS-ready report focused on your functional abilities and daily life impact, designed to inform NDIS decision-making
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After booking, we’ll send you some preparatory information to complete. This helps us focus the assessment on your priorities and ensures a personalised experience. If you need assistance, you’re welcome to ask a trusted person to support you.
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It’s not required but highly recommended. Providing collateral like school reports, therapy notes, or medical letters gives us a fuller picture of your situation, enabling a richer, evidence-based report. This strengthens your NDIS application or review by clearly demonstrating functional impact.